What Documents Are Needed for Coating Export? Complete Checklist

1. Essential Documents

Commercial Invoice

Lists product name, quantity, unit price, total value, and incoterms (FOB, CIF, etc.). Invoice information must be consistent with other documents.

Packing List

Details product quantity, net weight, gross weight, and package dimensions for each box.

Bill of Lading

Cargo receipt and document of title issued by shipping company or freight forwarder. Telex release or original B/L based on customer requirements.

Certificate of Origin

Certifies that goods are manufactured in China. Options include general COO or preferential certificates (FORM E, RCEP, etc.).

2. Coating-Specific Documents

Safety Data Sheet

Details chemical composition, hazards, first aid measures, firefighting measures, etc. Non-hazardous coatings should clearly state "non-hazardous" in SDS.

Technical Data Sheet

Provides technical information including physical properties, application parameters, drying time, and coverage rate.

Certificate of Analysis

Quality test report for each batch, proving products meet agreed quality standards.

Non-Hazardous Declaration

Issued by manufacturer stating the batch is non-hazardous and suitable for general cargo transport. This is a key document for sea freight booking.

3. Destination-Specific Documents (May Be Required)

- REACH Statement (for EU export)

- RoHS Report (for EU electronic-related products)

- FDA Compliance Statement (for US food-contact products)

- Embassy Legalization (required by some Middle Eastern and African countries)

4. Important Considerations

1. Consistency Principle: All information on documents must be completely consistent, including product name, quantity, weight, etc.

2. Confirm in Advance: Confirm specific documents required for destination port clearance with customer before shipment

3. Keep Copies: Keep electronic copies of all documents for at least two years

4. Non-Hazardous Labeling: Ensure SDS and packaging clearly indicate "non-hazardous" for non-hazardous coatings

Coating export requires documents including commercial invoice, packing list, bill of lading, certificate of origin, SDS, TDS, COA, and non-hazardous declaration. Preparing these documents in advance greatly improves customs clearance efficiency.

We specialize in coating export with complete documentation support. Contact us for more information.